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Sponsor Registration

Start
08 May 2026
8:00 AM
End
09 Oct 2026
3:00 PM
Location
Richmond Marriott Downtown

Registration

(depends on selected options)

Base fee:

Option 1: GOLD SPONSORSHIP – $2,200.00
Includes:
- 1 exhibitor’s table
- 1 conference registration
- Logo hyperlinked on the Conference website & program
- 1 blog post on the VATESOL Blog
- 1 social media feature on all VATESOL platforms
- One 45-minute presentation during concurrent
sessions
Option 2: SILVER SPONSORSHIP – $1,100.00
Includes:
- 1 Exhibitor’s Table
- 1 conference registration
- Hyperlinked Logo on the Conference Website & Program
- 1 Blog Post on the VATESOL Blog
Option 3: BRONZE SPONSORSHIP – $600.00
Includes:
- 1 Exhibitor's Table
- 1 Conference Registration
- Hyperlinked Logo on the Conference Website & Program
Option 4: TOTE BAGS SPONSORSHIP – $600.00
Add your Logo to the official 2026 VATESOL Conference tote bags!
*This option does NOT include an Exhibitor's Table or registration for any representatives to attend the Conference.
Option 5: NOTEBOOKS SPONSORSHIP – $600.00
Add your Logo to the official 2026 VATESOL Conference notebooks for attendees!
*This option does NOT include an Exhibitor's Table or registration for any representatives to attend the Conference.
Option 6: PENS SPONSORSHIP – $300.00
Add your Logo to pens for all 2026 VATESOL Conference attendees!
*This option does NOT include an Exhibitor's Table or registration for any representatives to attend the Conference.
Special Option: FRIEND OF VATESOL – $300.00
Reserved Only for Registered Non-Profits. Must Submit Documentation.
Includes:
- 1 Exhibitor's Table
- 1 Conference Registration
- Hyperlinked Logo on Conference Website & Program

2026 VATESOL Conference

Together We Thrive: Community, Compassion, and Multilingual Learner Success

October 8-9, 2026

Richmond Marriott - 500 E Broad St. Richmond, VA 23219

Tentative Schedule-at-a-Glance

Thursday, October 8th	12:30-5:00 PM	Keynote Session, Concurrent Presentations, and Exhibitor Networking Time
	6:00-8:00 PM	Ticketed Networking Reception
Friday, October 9th	8:00 AM - 3:00 PM	Keynote Session, Concurrent Presentations, Exhibitor Networking Time, and Lunch on your own

Sponsor Packages

Option 1: GOLD SPONSORSHIP	$2,200
Option 2: SILVER SPONSORSHIP	$1,100
Option 3: BRONZE SPONSORSHIP	$600
Option 4 & 5: TOTE BAGS & NOTEBOOKS SPONSORSHIPS	$600
Option 6: PENS SPONSORSHIP	$300
Special Option: FRIEND OF VATESOL	$300

Sponsors Cancellation Policy

30-Day Cutoff: Sponsor and exhibitor fees are fully refundable up to 30 days prior to the start of the conference.
Late Sponsor Cancellations: No refunds will be issued for sponsor or exhibitor cancellations or package changes made within 30 days of the event. This allows VATESOL to finalize promotional materials, program printing, and booth layouts.

How to Request a Refund or Transfer

All cancellation, refund, and attendee substitution requests must be submitted in writing via email to the VATESOL Treasurer. Please include the primary registrant's name, organization, and invoice number.